Independent Contractor & Business Service Provider Payments
Workers who are classified as independent contractors (ICs) and/or business service providers (BSPs) are paid by OOTB’s sister company, Bula Billing. Bula Billing manages all payments and acts as a fiduciary partner for our clients.
If you have any questions about IC and BSP payments, please email accounting@ootbsolutions.com
Independent Contractor & Business Service Provider Onboarding
Once we receive a request to pay an IC/BSP, our billing department will contact the IC/BSP directly to onboard them into our system. We require the following information and documentation to onboard an IC:
Provided by the Producer:
Email address for the IC/BSP
Provided by the IC/BSP:
Completed IRS tax classification documentation (e.g., W-9, W-8, W-8BEN-E)
For standard payments, the payee must connect with Bula Billing via our third-party payment processing platform, BILL (bill.com).
For expedited payments OR payments sent to non-US-based banks, we also require complete wire or ACH transfer instructions.
Invoice Submission
Once OOTB receives confirmation for an IC/BSP’s work on a project and they have completed their onboarding, we will send the IC/BSP instructions for invoicing. Invoices can either be uploaded directly to our system or emailed to accounting@ootbsolutions.com.
Invoices must be addressed to:
Bula Billing, 321 San Anselmo Ave, San Anselmo, CA 94960
Invoices must be submitted in PDF format and include the following information:
Full contact details: phone number, email address, mailing address
Full name/company name
Unique invoice number
Talent name and job role
Dates of work (please specify overtime dates, if applicable)
Day rate
Billing reference (job-specific reference given to the IC/BSP by OOTB’s billing department)
Producer name
Expenses:
OOTB must receive receipts for all expenses listed on invoices. For larger expense reimbursements, please include an itemized list of expenses and all backup receipts. Receipts must be submitted as a PDF.
Invoice Review & Audit
OOTB’s billing department reviews invoices and audits all line items and receipts for accuracy.
Once an invoice is submitted for review and approval, OOTB communicates any variances between estimated costs and actual billed amounts to the producer.
All invoices MUST receive final approval from the producer/client before they are scheduled for payment.
Contractual Agreements
OOTB recommends that clients execute a signed contractual agreement between themselves and the business entity of any ICs. This agreement should detail the scope of the job that the worker is hired for.
